Billable time entries in Apollo
If you are an Apollo user, you probably already know that we really listen. One of the requests we receive often is to strengthen the time tracking abilities within Apollo. So, the latest feature that made it into Apollo is the "status" field for time entries. This will expand the possible use of timers, in terms of billing — which will be improved further over time.
Every time you add time, you can now set it's billable status: unset, not billable, billable, and billed. This means that you will be able to make a precise distinction of the time you spend on tasks, and have a report of how much was billable.
One note: if you click on the little clock icon next to a task list, you are presented with the small dialogue box with an extra link to "More options":
If you click on it, you will have the option to add a description to the logged time, as well as the billing status.
When you go to Project > Time, you can now see the status of each time entry and, more importantly, filter by status:
The totals at the bottom of the page will give you a breakdown based on the status.
We will be expanding the time tracking reporting abilities in the future. As always, we are here and will listen to any ideas and hint.
Enjoy!
5 comments so far
Lasse Boisen Andersen
Wed, 03/07/2012 - 18:02
This is a looong time wish and practically a necessity to effectively bill clients based on hours. Thanks for taking action! :)
However, when you have a list of +50 entries that are unset and you need them all updated to e.g. Billable (could be a manager's job), as far as i can see one has to do it manually, one by one. This is a complete showstopper - multi-edits in some way or another would be very convenient. Also, tasks and time tracked can be accessed in different ways across the Apollo and often i find that there's no possibility to choose the billable status - a more consistent implementation across all aspects/views in Apollo would be nice.
Thanks again!
Tony Mobily
Wed, 03/07/2012 - 18:29
Hi Lasse,
As you can imagine, this is a *very* requested feature.
We will work on this one soon!
Merc.
Paul Dworianyn
Thu, 03/08/2012 - 01:22
I agree with Lasse, having the ability to mark multiple time entries as billed would be tremendously valuable. Right now I bill out clients for time accrued, mark the project as archived, then create a new project to track time that remains on the project. It would be wonderful if I could mark the time as billed, I could keep the project active after I invoice and continue to accrue time as un-billed. Merc, do you have any insight on when this feature will be available? Can I be notified when it is? Thanks so much for a great product!
Lasse Boisen Andersen
Thu, 03/08/2012 - 07:56
Thanks for the quick reply!
I understand, and rolling out a new feature in a rather complex app as Apollo can be daunting - the one-step-at-a-time approach is understandable. I'll eagerly await the next batch of updates :)
Tony Mobily
Thu, 03/08/2012 - 08:53
Hi people,
We don't have an ETA for mass-billing yet, but we will notify everybody via twitter and blog!
Merc.