Move elements to different projects

In Apollo, each workspace is an island; workspaces have their own users, permissions, contacts, and so on. It makes most sense for a company to have one workspace, and run different projects under it. We have several customers with hundred of projects -- a number that surprised us.

Each project is also somehow an island: while a workspace can have 30, 40 users, a project typically only have a subset of them with access rights.

While moving things between workspaces is technically near-impossible, moving elements is technically feasible.

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Use Apollo to check all time entries for a task!

Hi there,

Looking at Apollo's usage log, we are discovering interesting things and usage patterns.

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Shifting milestones in Apollo

Hello there,

Milestones are a central part of Apollo. Sometimes I feel that we should discourage the use of specific dates in tasks, and highlight the fact that the "real" deadlines in projects are set by their milestones.

For example, users forget that tasks might not have a date set for them, and therefore won't appear in the calendar. On the other hand, milestones always have a deadline, and always appear in the calendar of users assigned to that project.

Since milestones are very important, and projects normally have several milestones, we have now added the option where changing a milestone's date will also shift subsequent milestones in the same project.

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Adding tasks quickly – or, your task inbox

Hi Friends!

Using Apollo makes you feel excited about your projects.

Sometimes, when you create tasks for your project, you are not entirely sure which task list they will belong to. Or maybe none of your existing task lists is the right one. Sometimes, all you want to do is jump on a project and quickly type 4 or 5 quick points, maybe while you are on the phone with your customer.

This is why we implemented a very quick way of adding tasks to Apollo:

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My Tasks in Apollo: more filtering options

Hello friends,

When you create a program, you expect some parts of it to be very popular and wildly used by your users. Then you release it, and... discover that some sections were just not as important as you thought they would be, while some others become absolutely critical.

My Tasks in Apollo is one of those sections: in the initial drawings, it was meant to be just a list of personal tasks. As design went on, it was obvious that it was more important than originally thought as it should obviously display personal and company tasks as well. When Apollo went live, My Tasks proved to be "the" spot where a lot of our users literally lived!

So, to make the long story short: we have recently improved My Tasks quite dramatically. You can now slice and dice tasks in a more flexible way, or filter out the noise and only concentrate on what matters.

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Bulk editing of contacts in Apollo

Hello there,

I haven't written here in a while. We get a lot of consistent email feedback after posting here, and I have to say we find the communication very gratifying.

One of the features I personally talked about privately in emails a lot was the possibility to run bulk actions on contacts. Before now, if you wanted to change the visibility of 10 contacts, you had no choice but open each one of them. This was time consuming, and hardly a good way to do things.

This is why we introduced bulk actions on contacts:

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New features: search on notes, and notifications improvements

Hi there,

The holiday has definitely been good for us: this week, we have released tons of new features which were requested by users over the last few months. I will break up the list in two blog entries.

Search contact notes

We now allow users to search notes for contacts. This strengthen further the CRM side of Apollo, which now allows you to look up old conversations with your contacts by typing a few relevant words:

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New features: default language, disable keep me logged in, inline view, lightbox cache

Hi there,

In my previous blog entry I started listing the new features that made it into Apollo since we came back from our summer break. I also asked you to spot the ones I hadn't listed. I am sure a lot of people simply cheated by looking at Apollo's changelog. For the ones who didn't cheat... here we go!

First of all, we added a couple of important workspace settings.

It's now possible to set a default language for your workspace:

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New features: Milestone completion bar and more

Hi everybody,

we are back from our short (and well deserved!) summer break, and here we are rolling out new features already.

Yesterday, we released our new "Milestone completion bar". If you go to the Milestone page of one of your projects, you will see the usual list of milestones, and for each one, a progress bar:

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More improvements: collapsed notify section, expanding comment form, new export permission

Hi there,

Software development happens in small steps. Before our deserved summer break (which is just about to end!), we released several small improvements in Apollo. We covered a some of them last week. Here is the rest:

The "notify" section is now collapsed by default

We gave this some thought, and decided that the main means of "subscribing" to a task should be by dropping a comment. This is what happens naturally in several blogs.

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